Regulation for Accreditation/Certification of Continuous Education and Events
EADD awards its exclusive Quality Seal to Events or Continuous Education Programs/Courses that successfully undergo and complete a review process designed to ensure transparency and validate only the highest standard education.
To get your Quality Seal, Request Access to the Accreditation Regulation
Among all the support given to its Members, EADD has a major focus on Education, as well as general contribution to the Clinical, Scientific and Personal development of its Members.
According to the European Academy of Digital Dentistry officially approved Bylaws:
“The purposes or attributions of this Academy are the development, research, study and promotion of Dentistry and Dental Laboratory Technology in their digital dimension, as well as other areas considered important for the professional and personal development and improvement of its Associates. It will also be the subject of the same, the dissemination and accreditation of knowledge and skills in Digital Dentistry and Digital Dental Laboratory Technology in the European continent and islands. It assumes the representation of European Digital Dentistry and Digital Dental Laboratory Technology inside its borders of action and worldwide. This Academy also aims to organize all types of scientific activities, accreditation of competencies, issuing guidelines and scientific information, encouraging postgraduate and continuing education, as well as other initiatives that contribute to the dynamization of the areas it covers. This Academy may also create and edit technical-scientific publications related to the subjects that integrate the object of its purposes, always respecting the applicable legislation.”
The following certification procedures aim at ensuring the quality of education and knowledge, as the proliferation of entities offering education, public and private, is rapidly growing, sometimes without any control as to their technical and scientific worth, rigor of content and operating conditions, leading to the urgent and unavoidable need of thorough scrutiny in order to defend the interests of colleagues who resort to them.
- Each event/education program/activity shall be individually analysed and scrutinized by the EADD competent entities.
- EADD shall have the right to ask for any scientific, clinical or organizational details on the program/event, as well as sponsors, conflict of interest, participants and educators/speakers’ information.
- The use of EADD name, logo or any form of image or branding is restricted to approval from the EADD Executive Council and/or EADD President and must follow the pre-approved internal regulations, as well as the regulations stated in the present document.
Article 2 – Activities subject to accreditation
- Any physical or online, theoretical, clinical, hands-on or alike activity or event, as well as related initiatives, that aim at the dissemination of knowledge and skills in Digital Dentistry and Digital Dental Laboratory Technology.
- Accreditation shall generally be awarded to events as a whole, but a partial accreditation may exceptionally be given to specific parts as decided by the competent EADD entities.
- EADD given accreditation is limited and only valid for one edition of the specific event without expectation of future accreditations, albeit of similar content, since the accreditation request shall always focus on a temporally and spatially delimited activity, without automatic renewal, unless so stated by the competent EADD entities for these matters.
- Activities subject to accreditation mentioned in point 1 of this article may be organized by Scientific Societies and/or Academies, Universities or equivalent institutions, private entities or individuals.
- When so decided by the competent EADD entities, EADD Credits shall be appointed to each EADD accredited program/event through individual evaluation and deliberation.
- EADD requires, as a sine qua non condition, that all applications subject to accreditation according to point 1 of this article, present at least two EADD Active Members participating either as a speaker, educator, scientific representative, scientific committee member or scientific overseer.
- The use of EADD name, logo or any form of image or branding in activities described in point 1 of this article, is restricted to certified and approved activities and must follow the pre-approved internal regulations.
Article 3 – Application for Accreditation
- Accreditation shall be requested by the organizing entity, through a request form directed at EADD competent entities, at least 60 days before the start of the event/activity.
- Applications shall contain the following elements (in English language):
- Date, place, duration of the event/activity;
- Organizing committee and/or responsible entity;
- Scientific committee or Scientific responsible entity;
- Thorough description of the event motivations and objectives;
- Official language used in the event (whenever there are lectures or activities in a language other than English, it must be indicated whether there will be simultaneous translation);
- Scientific program with information on all the covered areas, all lecturers/speakers/presenters/trainers under the terms of the following number and partial and total workload;
- Abstract or summary of all lectures/courses/education units/units/subjects/activities, according to the designation adopted for the event, along with the distribution of competences and functions among the various agents involved in the development of the activity;
- Specific information on the field of expertise of each lecture/course/education unit/unit/subject/activity and the total amount of hours dedicated to each dentistry/dental technology field of expertise.
- Professional and curricular identification of the lecturers/speakers/presenters/trainers under the terms of the following number;
- Indication of the universe of the people for whom the activity is intended;
- Information about the registration fee (with any subcategories) and maximum number of participants;
- Location (physical or online) where the event shall take place (capacity and technological means available);
- List of all Sponsors;
- Particular mention to the EADD Active Members participating actively in the Event, as well as their specific role.
- The following elements constitute the minimum information required on the lecturers/speakers/presenters/trainers (from this point on addressed as trainer) to be submitted together with the accreditation application:
- Identification of each trainer, who must possess the appropriate skills and competencies for each of the corresponding training areas;
- Presentation of each trainer’s curriculum;
- In case of doubt, EADD may request any additional information it deems necessary.
- At least two EADD Active Members must participate in the event either as a speaker, educator, trainer, scientific representative, scientific committee member or scientific overseer.
- When the accreditation is requested for a scientific event/activity/congress, there should preferably be at least one official EADD representative as part of the event’s Scientific Committee or as a scientific overseer.
- With the application, the applicant entity will proceed with the payment of the emoluments defined by the EADD, referring to the costs of procedural analysis.
- The application is the exclusive initiative and authorship of the applicant entity, which will assume full responsibility for it.
- EADD has no obligation to correct the application or request missing elements.
- Failure to comply with the aforementioned deadline, or the lack of required elements, is the sole responsibility of the applicant entity, being sufficient reason for the immediate refusal of accreditation.
- In case of refusal of the application under the terms of the previous number, the organizing entity may submit a new complete application for accreditation, provided that it does so within the period established in the first number of article 3 of the present Regulation.
Article 4 – EADD rights and duties
- EADD, through its competent entities, shall evaluate the application within a maximum period of 45 days.
- EADD competent entities are the EADD Executive Council and/or EADD Scientific Committee and/or an Evaluation Committee appointed by the EADD President and/or the EADD President.
- Failure to accredit any event does not confer on the applicant entity any right over the EADD, namely the right to demand any reimbursement or compensation.
- EADD has the right to disclose all accredited events/activities to its members, though there is no obligation in this regard, and the organizing entity cannot demand it.
- All accredited events/activities must be evaluated by EADD appointed observers (one or two) and/or by means of specific surveys to be completed by the participants, using models defined by the EADD for this purpose.
- EADD has the right to reject an accreditation request whenever verified that one or more of the lecturers/trainers identified in the object of the request have obtained two or more negative evaluations in events previously accredited or evaluated by the EADD.
- After obtaining a negative evaluation, under the terms of this article, the organizing entities are prevented from participating as organizers in new events accredited by the EADD for at least 2 (two) years from the date of issuing the negative evaluation.
Article 5 – Obligations of organizing entities
- Accept the technical/scientific evaluation of the event/activity by the EADD designated element(s).
- Accept the distribution and collection of any inquiries to participants in the event.
- The organizing entity must ensure free and full access of the EADD observer(s) to all parts, lectures, courses, activities or any other parts of the accredited event, under the terms of the fifth number of article 4 of these Regulations.
- The organizing entity must provide EADD with registrations to distribute among its representative members according to the event dimension as follows:
- Events with between 1 and 50 maximum participants: 1 registration
- Events with between 51 and 300 maximum participants: 5 registrations
- Events with over 300 maximum participants: 10 registrations
- Online congresses with any expected number of participants: 10-20 registrations, depending on the event’s specific characteristics
- Online courses or similar events with any expected number of participants: 1-5 registrations, depending on the event’s specific characteristics
- The organizing entity must include, at least, two EADD Active Members in the event either as a speaker, educator, trainer, scientific representative, scientific committee member or scientific overseer.
- The organizing entity must include, at least, one official EADD representative as part of the event’s Scientific Committee or as a scientific overseer.
- Communicate to the EADD, no later than 30 days before the event, any changes to the submitted application, presenting the respective justification and provided that the conditions stated in article 6 of this regulation are met.
- Without prejudice to the provisions of the preceding number, the organizing entity may not alter the content that has been the object of accreditation.
- Organizing entities are obliged to disclose that it is an accredited event through the correct use of the respective logo and/or accreditation stamp.
Article 6 – Modifications in the event
- Any modification to the event cannot constitute significant variation of the content that was the object of accreditation, being the responsibility of the organizing entity to ensure the development of activities in accordance with the plan and request originally presented.
- Any substantial changes to the initially submitted accreditation request shall result in a mandatory submission of a new request that prejudices the previous one and, consequently causing EADD to revoke the previous accreditation with retroactive effects to the date of the relevant elements change of the initial request.
- If informational or advertising material exists, as well as other forms of reference to the accreditation initially granted by the EADD, which has subsequently been revoked in the terms previously described, the referred contents or communication supports will be liable to create confusion, erroneous, untrue or outdated information, so the EADD will notify the responsible entity so that, within a maximum timeframe of 48 hours, all those materials may be eliminated.
- All activities accredited by the EADD will be evaluated after their completion. The result will be recorded in the EADD database.
- Event evaluation will be based on the report prepared by the observer(s) designated by the EADD and any questionnaires completed by the participants.
- Any doubts or omissions related to this regulation shall be resolved by the EADD.
- The accreditation application submission assumes knowledge and understanding of all the rules defined in this regulation and must be accompanied by a declaration issued by the applicant entity that it fully accepts them, in all their consequences.